GDPR Action

The GDPR Action module allows you to create , record and manage actions as you go through the whole GDPR process.  Actions are a vital part of the process to help demonstrate compliance and to ensure you do not forget to carry out any required tasks.

There are 6 types of actions that you can create;

1. GDPR Review: Select this type of action if it relates to a review of the framework and/or processes that you are following.  These types of actions help demonstrate compliance as defined by Article 5, Artile 24, Article 39
2. Transfer of Data: Select this type of action if it relates to an action arising out of a Transfer of Data Register entry.
3. Request for Data: Select this type of action if it relates to an action arising out of a Request for Data Register entry.
4. Restrict Data Access: Select this type of action if it relates to an action arising out of a Restrict Data Access Register entry.
5. Data Breach: Select this type of action if it relates to an action arising out of a Data Breach Register entry.
6. Generic: Choose this type of action if none of the others apply.

Select the Action Type from the drop down list, depending on the type it will either auto-fill the Section Title selector or leave it disabled.

The Section Title selector is used to allocate the action to a particular part of the framework, it is only activated if the Action Type is either GDPR Review or Generic, for all other Action Types this item is disabled.

Action Title: Enter a brief title of the action e.g. Arrange a meeting with the IT Manager to discuss the Web Site.

Action Details: Enter a detailed description of the action.

Action Notes: Enter any notes arrising out of the action such as meeting notes, recommendations, further actions.

Assigned To: Select the contact that this action is assigned to, the contact must appear in your contact list and if you have provided an email for that contact then this action can be emailed out to them along with a calendar appointment for the Target Completion date.  This contact becomes responsible for delivering this action by the Target Completion data.

Created: Automatically entered by the system as the date on which the action was ceated.

Target Completion: Select a date on which this action must be completed by.

Completed: Select a date on which this action was completed.  Completed actions automatically dissappear from your home page Coming Up action summary view.

Save and Email: Click this button to save the action, automatically e-mail it to the Assigned To contacts email address and close the window.

Save: Click this button to save the action and close the window.

Close: Click this button to discard any changes to the action and close the window.

Delete: Click this button to delete the action, you are asked to confirm deleting, clicking Yes will delete the action and close the window.

PDF: Click this button to generate a PDF of this action.

HTML: Click this button to generate a HTML report of this action in a new window.